Aspire Gymnastics Club (Hull) - Privacy Notice

In May 2018, the regulations surrounding how companies and organisations can hold your personal data changed. This Notice tells you how we handle your Personal Data and the rights you have, when we hold it. This Notice is intended to comply with the provisions of the General Data Protection Regulation EU 2016/679 (GDPR) which governs how Personal Data is processed within the European Economic Area (EEA).

 

Who are we?

Aspire Gymnastics Club (Hull) provides gymnastics activities at Unit 8, St John's Business Park, St John's Grove, Hull HU9 3RL and are registered with Yorkshire Gymnastics Association and British Gymnastics who govern the sport and offer competitions and events in which we may participate.

We are the “data controller” for the purposes of GDPR. This means that we decide how your Personal Data is processed and for what purposes. We take your privacy seriously and will ensure your personal information is kept secure

Although the Club doesn't lawfully require a Data Protection Officer, we have appointed Alun McMillan as Data Protection Lead, as first point of contact with data related issues and to oversee GDPR compliance. You will find contact details at the end of this Notice.

 

Your personal data – what is it?

Personal Data is data that relates to a living individual who can be identified from that data. We might be able to identify you from the data itself or by linking that data to other information we have access to. GDPR tells us how we must process your Personal Data.

 

How we use information about you 

We need to process information about you or your child for the following reasons:

  • Contractual purposes
    • To provide the gymnastics activity you have requested, communicate with you about this activity, changes to our terms and conditions and to inform of and process payments.

 

  • Legitimate interests
    • To meet the legitimate aims of the club and ensure your child is well supported and safe whilst participating in gymnastics. This includes:
      • Carrying out any relevant risk assessments:
        • Some  individuals  may  present  with  a  medical  condition  that  may  pose  a  potential risk  of  harm  from participating  in  gymnastics. It is vital that you share any relevant medical information. We will ask for your agreement to undertake any appropriate assessments.
        • Identifying any reasonable adjustments and adaptations to support inclusion:
        • If you or your child has a disability or any special needs, we will review the information you have provided to help us identify any actions we can take to support inclusion. We may need to ask you for more information to help us in this process.
        • Responding to any comments, questions or complaints you may send us.
        • Maintaining class attendance records and contact details for emergency purposes.
        • Filming and taking photos for coaching purposes and/or to promote the Club on our Website, Club’s Social Media accounts and in communications. All film and photos of children will only be published in line with our safeguarding policy.

(You have the right to object to any of the above uses of your information by contacting us. Please note that in some cases, this may affect our ability to carry out the things we need to do for you to take part in gymnastics.)

  • Legal reasons
    • To comply with applicable laws and protect legitimate club interests and legal rights. This includes, but is not limited to the use of your information relating to legal claims and compliance and regulatory activity.

 

  • Marketing
    • With your consent, we may send you information by email, SMS or via Social Media about Club news, activities, products and opportunities that we think will be of interest to you. You can ask us to stop sending you this information at any point by amending your preferences in ‘My Account’ provided by PaySubsOnline.com, or, if applicable, by following the instructions in the relevant communication.

 

Why we share your information

Your Personal Data will be treated as strictly confidential and will be shared only with organisations whose services are required in order to provide the services we offer (We use other companies, such as PaySubsOnline.com to help us process your Personal Data so that we can offer you the best possible service) or in exceptional/emergency circumstances where we believe that the sharing of information about you is vital to protect you, your child or another person.

If you/your child want(s) to enter a competition provided by an external organisation, we will, with your agreement, share the information required to enter the event, usually name, date of birth and gender. Most competitions are large events and there are likely to be photographers and people filming.

 

Individual rights

You have the right to see the personal information we hold about you. You can log in to ‘My Account’ provided by PaySubsOnline.com at any time to view/amend/delete the information we hold about you on this system. You can also request a copy of any other information we hold by writing to us.

If we do hold other information about you, you can ask us to delete it or correct any inaccuracies. We will either make the requested amendments or provide an explanation as to why we are not making changes.

If you leave the Club, you can amend your Club registration by logging into ‘My Account’ which is provided by PaySubsOnline.com. If you do this, the information you have provided will be deleted, except where there is a legitimate and lawful reason to continue to hold your data. In the absence of a legitimate and lawful reason to retain any other information we hold about you, this will be delete after 12 months, unless you re-join the Club within that period.

 

Further processing

If we wish to use your Personal Data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use. We will do this before we start processing for the new use. We will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

Cookies

Our Cookie Policy applies to your use of our website. You can access it here.

 

Changes to the Privacy Notice 

We keep our privacy notices under regular review. This privacy notice was last updated on 24 May 2018.

 

Contact Details

If you have a problem, complaint or, if there is something you don’t understand, please contact us first using the following:

You can contact the Information Commissioners Office on 0303 123 1113 or via email (https://ico.org.uk/global/contact-us/email/) or at:-

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF

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